Academic Admin Coordinator

Position Description

Provides office services by implementing administrative systems and procedures. Monitors administrative projects for faculty and staff in the assigned academic area.

Major/Essential Functions

Perform varied data processing duties in the areas of student registration and records management. Perform daily activities related to maintaining student enrollment records. Certify academic history, enrollment and graduation data

Occasional Duties

• Assist with the certification of documents related to verification of academic history, enrollment history, graduation records and loan deferments.
• Back up for Parchment Transcript processing service and other online transcript services.
• Process registration changes for schools as needed
• Assist with enrollment verifications and manual reconciliations
• Responsible for checking and responding to the registrar email inbox
• Help manage graduation process
• Verify and audit students records to ensure accuracy for state and federal reporting and registration
• Answer emails and phone calls from both current and prospective students

Required Qualifications

Bachelor's degree in a related field plus one (1) year related experience; OR a combination of related education and/or experience to equal five (5) years.

Preferred Qualifications

• Ability to use a computer and general office software and equipment.
• Experience in a Registrar's office or Health Sciences Center preferred.
• Banner or other student information system experience preferred.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website .