Program Coordinator

City of Austin, TX
November 7, 2019
Austin, TX
Job Type


Posting Title Program Coordinator
Job Requisition Number COA081106
Position Number 117425
Job Type Full-Time
Division Name Project Controls
Minimum Qualifications

  • Graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to the job, plus three (3) years of experience in a field related to the job.
  • Experience may substitute for education up to a maximum of four (4) years.

Licenses or Certifications:

Notes to Applicants

  • At the Public Works Department, our mission is to build and maintain a better community by delivering services to every corner of Austin. We want to set the standard for connecting people with safe and reliable infrastructure.

    The Public Works Department values accountability, excellence, innovation, integrity, respect, safety, and unity. These values are supported by how we work; exploring ideas, embracing kindness, and encouraging trust.

    The City of Austin is committed to providing cost-effective, sustainable benefits that assist employees in being physically and mentally healthy. This includes low cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. To review the benefits, please visit

  • Position Description:
    This position works in the Public Works Department Safety Office, and reports to the Safety Manager. This position will develop, manage and coordinate safety, occupational training and emergency management programs for the Public Works Department. .
  • Application Details:
    A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. If you are selected as the top candidate, starting salary will be based on overall relevant experience.
  • Driving with the City:
    The Public Works Department is comprised of multiple facilities located throughout Austin. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to different locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these location.
  • Additional Information:
    This position may require a skills assessment.

    If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate and/or graduate degrees, will be required.

  • 90 Day Provision for Additional Vacancy:
    If the same or an additional vacancy occurs within the Public Works Department in the same job title within 90 days after the start date of the top candidate, the additional position may be offered to another top candidate from the same candidate pool. This may include filling other vacancies with the same job title in other division/work locations within the City of Austin Public Works Department. Decisions on assigned selection may be made at the time of hire based on the business needs of the department.
    Pay Range
    $20.62 - $26.29

    8 AM - 5 PM Monday through Friday

    Work schedule may vary based on the needs of the department.

    Job Close Date
    Type of Posting External
    Department Public Works
    Regular/Temporary Regular
    Grant Funded or Pooled Position Not Applicable
    Category Professional
    Location 6800 Burleson Road, Austin, TX 78744
    Preferred Qualifications

    • Experience working in a fast paced team environment.
    • Experience initiating and completing projects with minimum supervision.
    • Ability to handle multiple projects and multiple deadlines
    • Experience delivering presentations to a variety of audiences.
    • Intermediate to advanced skill with the Microsoft Office Suite.
    • Experience working with both internal and external stakeholders to achieve organizational goals.
    • Experience managing programs related to occupational training, safety or emergency management.
    • The ability to travel to multiple work locations when required.
      Duties, Functions and Responsibilities
      Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
    • Develop and implement a variety of programs, projects and activities.
    • Coordinate with existing organizations to address community economic or social service needs.
    • Conduct needs assessments and meets with community residents, leaders and community groups to identify needs and available resources.
    • Collaborate with other organizations to plan and develop programs and activities or improve coordination of existing services.
    • Research funding sources, develop short and long range plans, and compile informational reports.
    • Serve as City representative before community groups, businesses and/or the media.
    • Recruit, train, and supervise volunteers.
    • Assists in the development and monitoring of project and/or program budgets
    • Assists in the development of short/long range plans
    • Assists in the development and implementation of operating policies and Procedures
    • Ensures compliance with city and other regulatory agency requirements and policies
      Responsibilities- Supervision and/or Leadership Exercised:
      • May provide leadership, work assignments, evaluation, training, and guidance to others.

    Knowledge, Skills and Abilities
    Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

    Knowledge of applicable processes, techniques, and methods.

    Knowledge of city practice, policy, and procedures.

    Skill in handling conflict and uncertain situations.

    Skill in handling multiple tasks and prioritizing.

    Skill in using computers and related software applications.

    Skill in data analysis and problem solving.

    Skill in conducting presentations on behalf of a public entity.

    Ability to establish and maintain effective communication and working relationships with city employees and the public.

    Ability to work with frequent interruptions and changes in priorities.

    Ability to train others.

    Criminal Background Investigation This position does not require a Criminal Background Investigation
    City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.

    The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

    Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

    Supplemental Questions

    Required fields are indicated with an asterisk (*).

  • * The Program Coordinator position requires graduation with a Bachelor's degree from an accredited college or university with major course work in a field related to the job, plus three (3) years of experience in a field related to the job. Experience may substitute for education up to a maximum of four (4) years. Do you meet the minimum qualifications as described?
    • Yes
    • No
  • * Please describe your experience working in a fast paced, team environment, what was your role on the team(s)?
    (Open Ended Question)
  • * Please describe your experience initiating and completing projects with minimum supervision.
    (Open Ended Question)
  • * Please describe your experience managing multiple projects with multiple deadlines.
    (Open Ended Question)
  • * Please describe your experience delivering presentations to a variety of audiences.
    (Open Ended Question)
  • * Select the skill level that best describes your computer proficiency with Microsoft Office Suite:
    • Basic: Create/edit simple documents, read and send emails, change font or paper size, etc
    • Intermediate: Create/edit documents for presentation, the ability to retrieve, edit and format document features, filter/sort data fields
    • Advanced: Create/edit complex documents and spreadsheets, integrate features such as tables, charts, formulas, hyperlinks, graphics, importing data, etc..
  • * Please describe your experience working with stakeholders both internal and external to achieve organizational goals.
    (Open Ended Question)
  • * Please describe your experience in program management related to occupational training, safety, or emergency management.
    (Open Ended Question)
  • * If required, do you have the ability to travel to multiple work sites throughout the day
    • Yes
    • No

    Optional & Required Documents
    Required Documents

  • Cover Letter
  • ResumeOptional Documents
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