Program Manager – PeriPan COSH ARPA

Position Description

Designs, implements and manages an assigned program. Typical duties can include but are not limited to: Identify funding opportunities, conduct program assessments, prepare program reports, oversee and manage program marketing and communications, manage program databases, supervise program staff, plan research activities, coordinate program events, participate in strategic planning, manage program files, establish program standards and objectives, direct logistical activities to promote the success of programs, develop and implement project timelines and ensures deadlines are met, oversee program budget, ensure goals and objectives of grants are met, assists in proposal writing, comply and analyze program statistics.

Major/Essential Functions

Works independently performing a wide range of complex and confidential administrative and
programmatic duties to manage the educational offerings of the Perinatal Psychiatry Access Network (PeriPAN) program funded through ARPA. Manages and implements the CME activities associated with PeriPAN to include PeriPAN ECHO, PeriPAN Grand Rounds, and other virtual and in-person activities. Communicates with and provides services to a wide range of internal and external contacts. Anticipates and resolves problems; updates supervisor on status of projects. May oversee work of support staff and student assistants. Provides office services by implementing administrative systems, procedures, and policies. Monitors administrative projects, maintains accurate records, and assists with public reports and presentations.

• Designs, implements, and manages educational activities associated with the Perinatal Psychiatry Access Network (PeriPAN) program.
• Communicates and collaborates with HRI's implementing the PeriPAN program across the state.
• Collaborates with the Child Psychiatry Access Network (CPAN) program to align appropriate goals and educational offerings.
• Organizes and implements administrative systems and procedures performing necessary support duties.
• Drafts, edits and prepares correspondence, reports and other material using word processing, spreadsheets and/or databases.
• Prepares and maintains program records.
• Provides for smooth day-to-day flow of communications within the programs.
• Arranges for use of facilities and advise availability of service within and outside TTUHSC for gatherings such as trainings, presentations, workshops, and seminars.
• Acts as liaison with related programs and projects at other Health Related Institutions across the state of Texas keeping the Sr. Program Director informed of relevant information.
• Assists in interviewing, training, scheduling and distributing work to other staff members and students.
• Delegates tasks to appropriate team members.
• Assists in overseeing deadlines and progress across the team to ensure projects are completed on time.
• Maintains administrative workflow by studying methods, implementing processes, developing reporting procedures, and implementing changes when needed.
• Collaborates with professionals in a variety of settings such as higher education institutions, school districts, medical clinics and others through face-to-face, email, phone or mail contact.
• Constantly maintains a professional rapport and upholds TTUHSC values throughout all interactions.
• Supervises specified team members as assigned by the Sr. Program Director.
• Guides employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines; communicating developments to management.
• Maintains and updates monthly productivity reports.
• Works closely with the program staff to ensure collaboration and proper reporting is maintained.
• May create and deliver educational content related to PeriPAN depending on qualifications and experience.
• Completes administrative projects by identifying and implementing new technology and resources, redesigning systems, and recommending re-deployment of designated resources.
• Maintains and updates professional knowledge and proficiency through continuing education, staff meetings, workshops and serving on special committees.

Required Qualifications

Bachelor's degree and four years of experience developing or managing programs or projects. Additional job related education may be substituted for the required experience on a year-for-year basis.

Preferred Qualifications

Experience working in perinatal mental health or a related field.
• Experience designing and implementing educational activities with a diverse group of stakeholders.
• Experience with Project ECHO®.
• Experience working with physicians, clinics, and other advanced practice providers.
• Demonstrated proficiency in use of spreadsheets, databases, and material/curriculum design and implementation platforms (Zoom, PowerPoint, Adobe, Teams, Excel, iECHO).

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx .